Reports of Condition and Income (Call Report) for Fourth Quarter 1999
The enclosed materials pertain to the Reports of Condition and Income (Call Report) for the December 31, 1999, report date. Please complete your fourth quarter Call Report and submit the report electronically as soon as possible. Your completed report must be received by January 30, 2000, in accordance with the filing requirements discussed below. No extensions of time for submitting reports are granted.
If you complete your report before January 30, please file your report as early as possible rather than waiting until the submission deadline. Should you later find that certain information needs to be revised, please make the appropriate changes to the report and promptly submit the revised Call Report data file electronically. Early submission aids the banking agencies in editing and reviewing the reports.
To assist you in planning for the coming year, the Federal Financial Institutions Examination Council (FFIEC) and the banking agencies are pleased to advise you that no new items will be added to the Call Report for the March 31, 2000, report date.
Each bank with an Internet Web site or home page must report the primary Web address for its site as part of the bank's Call Report submission. On the report forms, the location for disclosing this address is on the cover page below the Federal Deposit Insurance Corporation (FDIC) Certificate Number. If your bank has no Web site of its own and the bank cannot be accessed through an affiliate's Web address, please leave the Web address item blank. Examples of Web addresses are www.bank.com, www.isp.com/bank/, and bank.isp.com. The agencies plan to make banks' Web addresses publicly available beginning with the Call Reports for March 31, 2000. Therefore, please ensure that you accurately report your Web address, if any. For further information, please refer to the enclosed Supplemental Instructions.
All banks are reminded to complete the items for preferred deposits, the deferred portion of applicable income taxes, and reciprocal interbank holdings of capital instruments (Memorandum item 1.e of Schedule RC-E, Memorandum item 12 of Schedule RI, and Memorandum item 1 of Schedule RC-M, respectively). This information is collected only as of the December 31 report date each year.
A sample set of December 31, 1999, report forms is enclosed for your reference. Sample forms also are available on both the FFIEC's Web site (www.ffiec.gov) and the FDIC's Web site (www.fdic.gov). A paper copy of the Call Report forms, including the cover (signature) page, can be printed from the Web sites. In addition, banks that use Call Report software generally can print paper copies of blank forms from their software.
Each bank must file its December 31, 1999, Call Report in one of the following two ways:
A bank may use computer software to prepare its report and then file the report directly with the banking agencies' electronic collection agent, Electronic Data Systems Corporation (EDS). The Call Report data file can be sent to EDS electronically by modem or on a computer diskette.
An institution may complete its report in paper form and arrange with EDS, a Call Report software vendor, or another party to convert its paper report to electronic form. If a party other than EDS performs this service, that party must electronically transmit the bank's Call Report data file to EDS.
The filing of a Call Report that is submitted electronically to EDS by modem will be considered timely if it is transmitted to EDS no later than January 30, 2000. A bank using the paper-based alternative method must ensure that the party that is converting its report to electronic form has sufficient time to convert and transmit the report to EDS by this date.
A bank that sends a computer diskette directly to EDS must mail the diskette to EDS no later than January 27, 2000. To be considered filed on time, the diskette must be properly addressed, mailed first class, and postmarked on or before January 27, 2000. (A "Certificate of Mailing," U.S. Postal Service Form 3817, may also be used as proof of mailing.) Alternatively, a bank may send the diskette using an overnight delivery system no later than January 29, 2000. Any Call Report sent to EDS on a computer diskette that EDS cannot read will not be accepted and the bank must resubmit its report in readable form. This may result in EDS receiving the bank's Call Report data file after the submission deadline.
A bank that has or has had more than one foreign office, other than a "shell" branch or an International Banking Facility, is permitted an additional 15 days to complete its Call Report. Such a bank is required to electronically transmit its report to EDS no later than February 14, 2000.
For further information or assistance concerning the Call Reports, state member banks should contact their Federal Reserve District Bank. National and FDIC-supervised banks should telephone the FDIC's Reports Analysis and Quality Control Section in Washington, D.C., toll free at (800) 688-FDIC (3342) or at (202) 898-6607, Monday through Friday between 8:00 a.m. and 5:00 p.m., Eastern Time.
Thank you for your cooperation.
Emory W. Rushton
Senior Deputy Comptroller
for Bank Supervision Policy
Office of the
Comptroller of the Currency
Division of Banking
Supervision and Regulation
Board of Governors of the
Federal Reserve System
James L. Sexton
Division of Supervision
Distribution: Insured Commercial Banks and FDIC-Supervised Savings Banks
NOTE: Paper copies of FDIC financial institutions letters may be obtained through the FDIC's Public Information Center, 801 17th Street, NW, Room100, Washington, DC 20434 (800-276-6003 or (703) 562-2200).