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Inactive Financial Institution Letters
June 1997 Call Report Materials
The set of report forms that is enclosed in your June 30, 1997, Call materials is generally based on whether your bank has any "foreign offices" (including an International Banking Facility) and on the total assets reported by your bank in its June 30, 1996, Report of Condition (see pages 1 through 3 of the General Instructions section of the Call Report instructions). Based on these criteria, in general:
Submission of Completed Reports
Banks that electronically submit their Call Reports to Electronic Data Systems Corporation (EDS), the collection agent for the banking agencies, should not mail hard copies of the Call Report to any federal bank supervisory agency unless specifically requested to do so. However, banks using the EDS system to file their Call Reports must maintain in their files a signed and attested printout of the data submitted to EDS showing at least the title of each Call Report item and the reported amount. The cover page of the agency-supplied printed report forms enclosed in the Call Report materials should be used to fulfill the signature and attestation requirement and this cover should be attached to the printout placed in the bank's files. For assistance in transmitting Call Report data to EDS, contact EDS toll free on (800) 255-1571.
Currently, Call Report preparation software products marketed by DBI Financial Systems, Inc.; DPSC Software, Inc.; Information Technology, Inc.; and Sheshunoff Information Services, Inc., have been certified for electronic submission by EDS. Information Technology's software operates on mainframe computers while the other three vendors' software products run on personal computers. Banks using Call Report software on personal computers, but not filing their reports directly with EDS, should note that their personal computer software enables them to print a computer-generated hard-copy (facsimile) Call Report that resembles the enclosed Call Report forms. Banks can then submit the personal- computer-generated hard-copy report, along with the signed cover page from the enclosed Call Report forms, to the FDIC or the appropriate Federal Reserve District Bank and need not file their Call Report using the enclosed set of report forms. The addresses and telephone numbers of the vendors with EDS-certified Call Report software are listed at the end of these Supplemental Instructions.
National banks and FDIC-supervised commercial and savings banks submitting hard copy Call Report forms should return the original completed report only to the FDIC's data entry site in Crofton, Maryland, in the special return address envelope provided in the Call Report materials. Banks must affix their own postage to this return envelope since it is not a postage-paid envelope. If overnight delivery service is used (at a bank's expense) in lieu of the special return address envelope, the original report should be addressed to the FDIC, c/o Quality Data Systems, 2127 Espey Court, Suite 204, Crofton, MD 21114. Original completed report forms should not be mailed to OCC District or FDIC Regional Offices. State member banks submitting hard copy Call Report forms should return the original completed report and one copy to the appropriate Federal Reserve District Bank. The submission of a copy of the original signed and completed Call Report forms via telephone facsimile machine is not acceptable; the original forms must be delivered to the FDIC or to the Federal Reserve District Bank, as appropriate.
FFIEC Instruction Books
Each commercial and savings bank was mailed a complete revised Call Report instruction book in July 1989. When appropriate, the quarterly Call Report packages sent to each bank include update pages to the instruction books. Currently, your instruction book should include update pages dated 9-89, 3-90, 6-90, 9-90, 12-90, 3-91, 6-91, 9-91, 3-92, 3-93, 6-93, 9-93, 3-94, 6-94, 3-95, 6-95, 3-96, 6-96, 3-97: Inactive Financial Institution Letters: and 6-97. (The update pages dated 6-97 are enclosed with this Call Report package.) If your bank needs any of these instructional materials, they can be obtained from the FDIC's Call Reports Analysis Unit (telephone toll free on 800-688-FDIC) or from your Federal Reserve District Bank.
Adoption of GAAP as the Reporting Basis for the Call Report
The FFIEC has adopted generally accepted accounting principles (GAAP) as the reporting basis for the balance sheet, income statement, and related schedules in the Call Report, effective with the March 31, 1997, report date. The Call Report instruction book update pages distributed with the March 31, 1997, Call Report materials contained revised instructions that conform with GAAP to replace previous instructions that departed from GAAP, but the updated instructions retain certain specific reporting guidance that falls within the range of acceptable practice under GAAP (see revised page 10 of the General Instructions). Thus, when preparing your Call Report, your bank should follow GAAP, including the specific reporting guidance, for recognition and measurement purposes. However, banks must continue to follow the line item instructions in order to determine the specific Call Report line item on which assets, liabilities, income, expenses, and other items are to be reported.
Banks that engaged in transactions or activities prior to January 1, 1997, that they had to report in the Call Report prior to 1997 in accordance with previous instructions that differed from GAAP are permitted to report them in accordance with GAAP beginning in 1997. The effect of this retroactive application of GAAP on the amount of a bank's Call Report undivided profits as of January 1, 1997, net of applicable income taxes, (i.e., the amount of the "catch-up" adjustment) should be reported as a direct adjustment to equity capital in Schedule RI-A, item 9, and itemized in Schedule RI-E, item 5.a.
FASB Statement No. 125
Financial Accounting Standards Board (FASB) Statement No. 125, "Accounting for Transfers and Servicing of Financial Assets and Extinguishments of Liabilities," issued in June 1996 and amended in December 1996, provides accounting and reporting standards for these types of transactions. These standards are based on consistent application of a financial-components approach that focuses on control. This means that after a bank transfers financial assets, it recognizes the financial and servicing assets it controls and the liabilities it has incurred, removes financial assets from the balance sheet when control has been surrendered, and removes liabilities from the balance sheet when they have been extinguished. Statement No. 125 provides consistent standards for determining whether transfers of financial assets should be treated as sales or secured borrowings. The statement includes implementation guidance for the accounting for loan participations and syndications, repurchase agreements including "dollar rolls," transfers of receivables with recourse, servicing of financial assets, securitizations, and securities lending transactions.
In general, Statement No. 125 is effective for transfers and servicing of financial assets and extinguishments of liabilities occurring after December 31, 1996, and is to be applied prospectively. Earlier or retroactive application is not permitted. However, the FASB has amended Statement No. 125 to defer until January 1, 1998, the effective date of this accounting standard's provisions governing the accounting for secured borrowings and collateral and the accounting for repurchase agreement, dollar-roll, securities lending, and similar transactions.
Statement No. 125 also affects the accounting and reporting for servicing contracts in existence before January 1, 1997, and certain other financial assets held on January 1, 1997, that can be prepaid without the holder recovering substantially all of its recorded investment. Statement No. 125 also supersedes FASB Statement No. 122 on mortgage servicing.
Banks must adopt Statement No. 125 for Call Report purposes as of January 1, 1997, except for those provisions that have been deferred until 1998. Thus, each bank should ensure that it prepares its June 30, 1997, Call Report in accordance with the applicable provisions of this accounting standard. Glossary entries for "Transfers of financial assets," "Extinguishments of liabilities," and "Servicing assets and liabilities," which provide a summary of relevant provisions of this new accounting standard, were included in the update pages for the Call Report instruction books that were distributed to all banks as part of the March 31, 1997, Call Report materials. Banks are encouraged to consult with their outside accountants for assistance in implementing Statement No. 125.
Securitized Consumer Installment Loans
In Schedule RC-L, Memorandum item 5, banks filing the FFIEC 031 and 032 report forms disclose the amount of their securitized consumer installment loans which have been reported as sold for Call Report purposes (with servicing retained) and removed from the balance sheet. With the adoption of generally accepted accounting principles (GAAP) as the reporting basis for the Call Report effective with the March 31, 1997, report date, as discussed above, the standards set forth in GAAP for determining whether asset transfers should be treated as sales or borrowings replaced the previous Call Report general rule that assets must be transferred without recourse in order to qualify for sale treatment in the Call Report. Accordingly, banks should report in Schedule RC-L, Memorandum item 5, the amount outstanding of consumer installment loans that they have securitized and transferred in transactions that they are reporting as sales (with servicing retained) for Call Report purposes, without regard to whether the transfers are with or without recourse.
Allowance for Credit Losses
The American Institute of Certified Public Accountants' Audit and Accounting Guide for Banks and Savings Institutions, issued as of April 1, 1996, requires the allocation on the balance sheet of the allowance for credit losses between on-balance sheet financial instruments and off-balance sheet credit exposures. Previously, these allowance components often were reported in the aggregate on the balance sheet in the allowance for loan and lease losses (ALLL).
Banks should allocate the allowance for credit losses on Schedule RC -- Balance Sheet consistent with their allocation methodology for other financial reporting purposes. Portions of the allowance related to off-balance sheet credit exposures that are reported as liabilities should be reported in Schedule RC, item 20, "Other liabilities," and in item 4 of Schedule RC-G. However, until any future revisions are made to the Call Report forms, banks should aggregate these components of the allowance for credit losses when completing Schedule RI-B, part II -- Changes in Allowance for Loan and Lease Losses. Banks are encouraged to disclose the amounts of these components in Schedule RI-E, item 9, "Other explanations."
Under the previous reporting standards, banks have been including the portion of the allowance related to off-balance sheet credit exposures in Tier 2 capital for risk-based capital purposes, subject to specified limits. This regulatory capital treatment remains in effect under the new reporting standards.
Optional Regulatory Capital Worksheet
To assist banks in accurately reporting the items for certain capital and asset amounts used in calculating capital ratios in the Call Report's regulatory capital schedule (Schedule RC-R, items 3.a through 3.f), an optional regulatory capital worksheet is enclosed with this Call Report package. Although all banks must complete these six capital-related items, banks are not required to use the optional worksheet. Banks may use any reasonable approach to determining the requested capital- related items that is consistent with their primary federal regulator's capital standards.
Residential Mortgage Loan Commitments
When completing Schedule RC-L, item 1, "Unused commitments," banks should report commitments to extend credit secured by 1-to-4 family residential properties for which the bank has charged a commitment fee or other consideration, or otherwise has a legally binding commitment to extend credit in the following manner. Revolving, open-end lines of credit secured by 1-to-4 family residential properties (e.g., home equity lines) should be reported in Schedule RC-L, item 1.a. All other commitments to extend credit secured by 1-to-4 family residential properties should be reported in Schedule RC-L, item 1.e, "Other unused commitments," except any 1-to-4 family residential construction and land development loans. Such secured construction loans should be reported in Schedule RC-L, item 1.c.(1).
Loans Indirectly Representing Premises and Fixed Assets
Loans and advances to individuals, partnerships, and nonmajority-owned corporations for the purpose of purchasing or holding land, buildings, or fixtures occupied or used by the bank should no longer be reported in Schedule RC, item 6, "Premises and fixed assets." Such loans should instead be reported in Schedule RC, item 4.a, "Loans and leases, net of unearned income," and in Schedule RC-C. The instructions to Schedule RC, item 6, have not yet been revised for this reporting change.
Reporting Full-Time Equivalent Employees and Their Compensation Expense
When reporting the number of full-time equivalent employees in Schedule RI, Memorandum item 4 on the FFIEC 032, 033, and 034 and Memorandum item 5 on the FFIEC 031, banks should include as employees individuals who, in form, are employed by an affiliate but who, in substance, do substantially all of their work for the reporting bank. The salaries and benefits of these individuals should be included in Schedule RI, item 7.a. However, banking organizations should not segregate the compensation component of other intercompany cost allocations arising from arrangements other than that described above nor calculate the related pro rata number of full-time equivalent employees for purposes of Schedule RI, item 7.a and the related Memorandum item.
Accounting for Income Taxes
All banks must report income taxes, including deferred taxes, in the Call Report in accordance with FASB Statement No. 109, "Accounting for Income Taxes," as discussed in the Glossary entry for "income taxes" in your Call Report instruction book. For assistance in reporting applicable income taxes and deferred taxes in your Call Report, an optional worksheet for calculating a reasonable estimate of year-to-date applicable income taxes is available upon request. The worksheet is geared toward smaller banks and the item references on the worksheet are to the FFIEC 034 Reports of Condition and Income. To request a copy of the worksheet, state member banks should contact their Federal Reserve District Bank. National and FDIC-supervised banks should telephone the FDIC's Call Reports Analysis Unit in Washington, D.C., toll free on (800) 688-FDIC.
Asset, Loan, and Other Size Tests
Certain Call Report schedules and items are to be completed only by banks that meet specified size tests. While most of these size tests are based on total assets, some are based on the volume of a bank's agricultural loans or on the total par/notional amount of certain off-balance sheet contracts. Unless otherwise indicated, the various size tests are based on total assets and other amounts as reported in the June 30, 1996, Report of Condition, not on amounts as of the current Call Report date.
A Report Preparer's Checklist/Guide has been included with each Call Report package. This checklist should be used as a guide for the verification by the bank of details and totals reported on the Call Report forms. The checklist should not be returned with the completed forms.
Call Report Software Vendors
For information on available Call Report software, banks should contact:
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