| TO: |
CHIEF EXECUTIVE OFFICER |
| SUBJECT: |
Reports of Condition and Income (Call Reports) for Third Quarter 1997
|
The enclosed materials pertain to the Reports of Condition and Income (Call Reports) for September 30,
1997. Please complete the third quarter Call Reports as soon as possible and then submit them in
accordance with the filing requirements discussed below. Completed reports must be received by
October 30, 1997. No extensions of time for submitting reports are granted. Please note that the
enclosed materials contain only one complete set of Call Report forms rather than two sets as in prior
quarters.
As previously announced by the Federal Financial Institutions Examination Council (see FIL-64-97, dated June 27, 1997), the banking agencies are phasing out their direct acceptance of hard-copy (paper) Call
Report forms in two stages beginning with the third quarter Call Reports.
- Each bank that had $50 million or more in assets as of June 30, 1996, must file its September 30,
1997, and subsequent Call Reports in one of the following two ways:
- By using computer software to prepare its reports in automated form and then filing the
reports directly with the banking agencies' electronic collection agent, Electronic Data Systems
Corporation (EDS), either by transmitting the Call Report data file electronically by modem
or by sending EDS a computer diskette; or
- By completing its reports in hard-copy form and arranging with EDS, a Call Report software
vendor, or another party to convert its paper reports to automated form. If a party other than
EDS performs this service, that party must electronically transmit the bank's Call Report data
file to EDS.
- A bank that is not required to file its September 30, 1997, Call Report in automated form may
choose to submit a hard-copy report form directly to the appropriate federal banking agency for the
final time this quarter. The electronic filing requirement will apply to all banks for the
December 31, 1997, and subsequent Call Reports.
The filing of a Call Report that is submitted electronically to EDS by modem will be considered timely
if it is transmitted to EDS by October 30, 1997. Any bank using the paper-based alternative method must
ensure that it delivers its hard-copy report to the party with whom it has contracted for the conversion
of its report to automated form in sufficient time for EDS to receive the automated Call Report data file
by the October 30 submission deadline.
For a computer diskette sent directly to EDS to be considered filed on time, regardless of the date of its
receipt by EDS, the diskette must be properly addressed and either mailed first class and postmarked no
later than October 27, 1997, or entered into an overnight delivery system on or before October 29, 1997.
Any Call Report sent to EDS on a computer diskette that EDS cannot read will not be accepted and
resubmission will be necessary. Resubmission may result in EDS' receipt of the bank's Call Report data
file after the submission deadline.
Similarly, if a bank that is not required to file its third quarter Call Report in automated form chooses
to submit its report in hard-copy form directly to the appropriate banking agency, the report will be
considered filed on time, regardless of when it is received by that agency, if it is properly addressed and
mailed no later than October 27, 1997, or entered into an overnight delivery system on or before
October 29, 1997. National banks and FDIC-supervised banks should return only the original signed
hard-copy forms to the FDIC's data entry site in Crofton, Maryland. Original signed forms that are
mailed to OCC District or FDIC Regional Offices are not considered properly addressed. The use of an
improper address may cause a bank's forms to be received at the data entry site after the submission
deadline. State member banks should return the original signed hard-copy Call Report forms and one
copy to the appropriate Federal Reserve District Bank. The use of a telephone facsimile machine to
transmit a copy of the original signed Call Report forms is not an acceptable method of submission.
In the absence of a postmark on either a computer diskette or hard-copy report sent by first class mail,
a bank whose Call Report is received late at the appropriate destination may be called upon to provide
proof of timely mailing. A "Certificate of Mailing" (U.S. Postal Service Form 3817) may be used as
proof.
Any bank that has or has had more than one foreign office, other than a "shell" branch or an International
Banking Facility, and that uses any of the additional 15 days allowed for the completion of its Call
Report, is required to electronically transmit its report to EDS no later than November 14, 1997.
For further information or assistance concerning the Call Reports, state member banks should contact
their Federal Reserve District Bank. National and FDIC-supervised banks should telephone the FDIC's
Call Reports Analysis Section in Washington, D.C., toll free on (800) 688-FDIC or on (202) 898-6607,
Monday through Friday between 8:00 a.m. and 5:00 p.m., Eastern Time.
Thank you for your cooperation.
